PHAS (Public Housing Assessment System) Inspections

The Saint Paul PHA takes pride in the condition of its properties, and we work hard to ensure that the PHAS Physical Inspection score (PASS) will fairly reflect that.

• Sample manual - a few weeks before the inspections begin, the PHA holds training sessions for all staff who will accompany the contract inspector. We use our own training manual, updating it from year to year.
  
  
• Sample notice - if the inspections are scheduled several weeks in advance, the PHA sends a general notice to all residents 2-4 weeks before the inspections. The notice asks residents to help prepare for the inspections by calling in maintenance work orders, eliminating any hazardous conditions, etc.
  
  
• Sample notice - the PHA sends another notice to residents of each development 7-10 days before the inspection, notifying them of the inspection date and explaining again) the purpose of the inspection. The resident also receives another copy of the notice asking them to prepare for the inspection.
  
  
• Sample certification #1 or Sample certification #2 - if the inspector cites defective equipment which is the resident's property (like a resident-owned fire extinguisher), the PHA Housing Manager asks the resident to sign one of the following certifications.
  
  
• Sample letter to REAC requesting a database adjustment - after the initial inspection scores are posted, the PHA asks REAC to correct the scores by "database adjustments" whenever the cited condition is permitted by local codes. REAC has generally approved these requests.